Schedule Classes: Recurring, One-Time and Conflict Handling

Scheduling places a Class on specific dates, times, Teachers and Classrooms.

The current Scheduling capability supports:

• Weekly Cycle
• Bi-weekly Cycle
• Class Session for a single scheduled Session

Class Session is the current UI wording for a one-time Session on a specific date. The exact options shown can vary by Scheduling entry point.

Before Scheduling

Complete the required setup first:

• Course;
• Class;
• Teacher / Staff;
• Classroom;
• Students who should be assigned to the Class.

If Artstep reports that a Teacher or Classroom is missing, complete that setup before continuing.

Add a Schedule

You can schedule from the Scheduling section in Class Details or from the Schedule / Timetable page.

Complete the fields required for the selected Scheduling Method, such as:

• Class;
• Class Date;
• Class Time;
• Teacher;
• Classroom;
• recurrence rule or One-time session;
• Start Date / End Date for recurring schedules.

Weekly Cycle

Use Weekly Cycle for a Class that meets on fixed weekdays every week.

Select:

• weekdays;
• Class Time;
• Teacher;
• Classroom;
• the schedule date range.

Bi-weekly Cycle

Use Bi-weekly Cycle for a Class that repeats every other week.

The setup is similar to Weekly Cycle, but Artstep creates sessions according to the bi-weekly rule.

Class Session / One-time Session

Use Class Session for a single Session.

Select the date, time, Teacher and Classroom, then save.

Credit Hours and Absent Settings

Scheduling can also define:

• Student Credit Hours per session;
• Teacher Teaching Hours;
• Absent (Counted) behavior;
• Teaching Assistant hour-counting behavior.

Important:

• Attendance and Credit Consumption are not the same concept;
• whether an absence consumes Credit Hours depends on the configured rule;
• By Term Students are not charged by Credit Hours, so Credit Hour deduction settings do not apply to them in the same way.

Conflict Detection

Artstep checks Scheduling conflicts including:

• Scheduling / time conflict;
• Class conflict;
• Teacher conflict;
• Classroom conflict.

When a conflict is detected, the current system can offer:

• Return to Edit;
• Ignore Conflict.

Ignore Conflict does not mean that no conflict exists. It is an explicit decision to save despite a known conflict. Use it only after confirming the real-world teaching arrangement.

Other rules

• Class End Time must be later than Start Time.
• The Teacher and Teaching Assistant cannot be the same person.
• If the schedule end date changes, review the conflict result again.