Take Attendance

Take Attendance records each Student's actual attendance for a scheduled Class Session.

Daily attendance can be taken from Take Attendance in Artstep Pro or from an eligible Session in Artstep Web.

Before taking Attendance

Confirm that:

• you selected the correct Class Session;
• the Students are assigned to the Class;
• the Session is currently eligible for Attendance;
• the Credit Hour / Absent Settings in the Schedule match the school's policy.

In the current Artstep Pro app, Take Attendance opens 30 minutes before class. If you try earlier, the app asks you to try again later.

Record each Student's attendance

Open the Session and record the actual Student status.

The core attendance statuses currently include:

• Present
• Leave
• Absent

For Leave and Absent, the product can also show whether Credit Hours are counted, for example:

• Leave (Not Counted)
• Leave (Counted)
• Absence (Not Counted)
• Absence (Counted)

This is because Attendance Status and Credit Consumption are related, but they are not the same concept.

Bulk Attendance

Artstep Pro supports Bulk Attendance.

The current product explicitly warns that all Students who are eligible for attendance will be marked as Present.

If any Student is on leave or absent, review the individual statuses before completing Bulk Attendance.

Why is a Student missing from Attendance?

The current Web states that Students with certain Course states may be excluded from normal attendance and absence statistics, including:

• Suspended;
• Expired;
• Outstanding Balance.

If a Student is missing, review the Student's Course and payment status first.

Booking Courses

Booking Sessions use a separate workflow.

A booked class is not handled through the normal Take Attendance flow.

Manage Booking Courses through the Booking workflow rather than normal Class attendance.

Expected result

After Attendance is submitted:

• an Attendance Record is created for the Session;
• Students are recorded as Present, Leave, Absent or another applicable state;
• Credit Consumption may also be created or changed according to the school's deduction rules.

If submitted Attendance needs to change, use Modify Attendance rather than changing the Schedule.