Import Students

If your school already has a group of active students, use Import Students to migrate Student and Course data in bulk instead of creating every Student manually.

Create the Courses first

Before downloading the import template, create all Courses required by the students being imported in the current campus.

If a Course referenced by the import file does not exist in the current campus, Artstep cannot associate the Student correctly and the import may fail.

Choose the correct template

The current system provides separate templates for:

• students in Courses billed By Hour;
• students in Courses billed By Term.

Do not mix the templates.
By Hour and By Term store different information. By Term records the Course validity period rather than Student Credit Hours.

Download and complete the template

1. Open Import Students.
2. Click Download Import Template.
3. Select the correct template type.
4. Complete the Student, Contact and Course data according to the template.
5. Save the Excel file.

The current importer supports:

• .xls
• .xlsx

Each import supports up to 1,000 records.

Upload and validate the data

After uploading the file, Artstep validates the data before final import.

The page separates:

• Normal Data
• Abnormal Data

If abnormal data exists:

1. review the validation issue;
2. edit or delete the abnormal record;
3. save the change;
4. click Confirm Import only after all abnormal data has been handled.

Check the import result

Use Import Record to review:

• Document Name;
• Import Status;
• Import Time;
• Operator;
• import result.

Common causes of import failure

The current product identifies common issues including:

• required Courses were not created before downloading the template;
• the template was not completed according to its requirements;
• the same file was uploaded repeatedly;
• an empty file was uploaded;
• the wrong By Hour / By Term template was used.