Add and Manage Staff Accounts

Staff management lets a school create staff profiles for teachers and non-teaching staff, and create Artstep user accounts for staff who need system access.

Prerequisites

Before adding staff, confirm that:

• you are working in the correct campus;
• the required Department exists (Department is required);
• the relevant Position exists if your school uses Positions;
• the appropriate Role is available if the staff member needs login access.

Add a staff member

1. In Artstep Web, open the staff management page.
2. Click Add Staff.
3. Complete the Basic Information.

The current form includes fields such as:

• Name
• Nickname
• Gender
• Date of Birth
• Phone Number
• Category
  • Teacher
  • Non-teaching Staff
• Department
• Position
• Employment Type
• Employment Status
• Date of Employment
• Profile

The current form requires:

• Name
• Category
• Department

4. Save the staff information.

Save the staff member's basic information before configuring the user account or teaching assignments.

Create a user account for the staff member

If the staff member needs to sign in to Artstep:

1. Open the staff member's User Account settings.
2. Set the Username (currently 6–20 letters or numbers).
3. Set the account Status:
   • Enable
   • Disable
4. Set the Password (currently 6–12 characters).
5. Confirm the required Login Access.
6. Select the Authorized Campuses.
7. Assign the appropriate Role for the selected campus access.
8. Save.

The system checks whether the Username or phone number is already in use.

Additional setup for teachers

For teaching staff, you can also configure:

• Teaching Campus
• Teaching Courses

These teaching assignments are separate from the user's Role permissions.

Edit or disable staff access

Open a staff member from the staff list to edit their profile or user account.

If a staff member should temporarily stop accessing Artstep, you can set the user account to Disable rather than relying on deleting the staff profile.

Important rules

• A staff profile and a user account are related but separate concepts.
• The features a staff member can access depend on both the authorized campus and the assigned Role.
• For staff who work across multiple campuses, review campus access and Role assignment for each campus.
• Duplicate phone numbers or usernames may be rejected by the system.